It’s baby season in our friend family, and first up is dear sweet Yarina!
When Yarina and Joe shared that they were expecting, my BFF Amanda and I immediately started to collaborate on her Gender Reveal Party. The party was a big hit, so here are a few tips for the planning process if you decide to co-host.
- Brainstorm and Plan Early
The first thing we did was figure out a date for the event via group text. This was going to be a small party, so we *only* had three families’ dates to work with. (*I say that as if it’s not already complicated!) For nailing down a date for the actual shower, we used a Google Doodle, which was super helpful. I’m a new fan. Next, we created a joint Pinterest board where we could pin some party inspiration.
Amanda and I then made a lunch date, she came over during naptime, and we talked through the party details. We made a simple Google doc to keep track of who was responsible for what.
Which brings me to my next point in the planning process:
2. Communicate clearly and often.
I am a strong believer in the power of communication and know it can make or break a deal/event/family. (Slash solve the world’s problems!) We had many phone and text conversations discussing party details (big or small, time of event, how to celebrate the reveal, etc) to make sure everyone was on the same page. One area where I could have improved was in communicating with the guests. We just did an Evite, but I did not stay on top of the guest communication like I should have. I wrote on the “Message from Host” to bring a pack of diapers to be entered into a raffle, but should have followed up with an individual message a day or so before the event. While a few people (two. sad face.) brought diapers, it really should have been a more successful component to the party. Womp womp.
3. Know Your Strengths. And your possessions.
This was the first time Amanda and I have officially co-hosted a party, but we have had dinner parties together for almost a decade. We know each other’s strengths pretty well and were able to play to that.
Amanda has a meat smoker. I have silver serving trays. Depending on what type of party you want to host, knowing what you are able to borrow from your friends helps visualize the event. (Note: ALWAYS take good care of other people’s things and return them in a timely manner! We borrow each other’s things because we treat them with respect.)
Amanda is really good at party cleaning. Her house always looks fantastic when she has friends over — even though she has carpet, two boys, and a dog. Seriously, I don’t know how she does it.
I’m not particularly good at crafts, but I enjoy doing them. I had a great time trolling the remnants bin at JoAnn’s for decorative fabric and made these “wear your guess” clothespins out of scrapbook paper and Mod Podge. The leftover paper was used to make a paper bunting/banner.
I don’t own a fancy Silhouette machine or have experience with calligraphy, but I free-hand copied the board I saw on Pinterest to display Yarina’s clues.
And for the day of the event:
4. Divide and Conquer
Hosting a party, even a relatively small one, is exhausting. I was in bed at 7:30 that night. After our planning session, we worked on our respective tasks in the weeks leading up to the event. The day before the party, I went over to her house and spent a few hours decorating. The day of the party is always All Hands On Deck. Pat put together all of our food contributions (including baking a really cool cake) while I was on baby duty. Co-hosting a party is my present-day equivalent of group projects. You don’t want to pick a slacker to be your group partner! Finding someone who is a hard worker, good communicator, and fair contributor makes planning an event together really special.
To actually share the news, Yarina ordered cupcakes from her favorite baker in Old Town, Lavendar Moon, which we enjoyed near the end of the party. They were filled with the answer…
But first, the guests had to pick a team:
And then Joe and Yarina popped their giant balloon to reveal it’s a….
BOY! And confetti for days.
Thank you to Yarina and Eric for taking some great photos during the party and sharing them with us on the blog!